Position: Total Rewards Senior Analyst
Work Set Up: 100% Remote
Work Type: Independent Contractor
Schedule: US Timezone / EST Hours
Position Summary The Total Rewards Operations Senior Analyst is responsible for leave of absence management, the operational execution, systems administration, analytics, documentation, and continuous improvement of the organization's Total Rewards programs.
The Senior
Analyst partners closely with Human Resources, Payroll, Finance, HRIS, and external vendors to ensure compensation, health benefit, retirement, recognition, leave, and compliance programs operate efficiently, accurately, and at scale.
The ideal candidate combines strong analytical skills with attention to detail and a passion for improving processes through automation, technology, and data-driven decision making. This position serves as part of the operational engine behind Total Rewards and plays a critical role in managing the leave of absence process for a growing organization.
Essential Responsibilities
Leave of Absence Process
- Administer the organization's leave of absence programs, serving as the primary point of contact for employees and managers throughout the leave process to ensure a positive experience.
- Coordinate with third-party leave administrators to ensure proper case management, and seamless administration of disability and leave benefits.
- Review and monitor case status, to ensure leaves are managed in accordance with company policy and applicable laws.
- Coordinate return-to-work activities, including fitness-for-duty certifications, work restrictions, transitional accommodations, and employee reinstatement.
- Partner with Core HR, Payroll, and managers to resolve complex leave and accommodation matters.
- Maintain accurate leave records within HRIS and leave management systems.
- Coordinate payroll, benefit deductions, disability payments, and benefits continuation during employee leaves.
- Monitor compliance with federal, state, and local leave regulations, including FMLA,
- ADA, PWFA, USERRA, and applicable paid leave programs.
- Develop and maintain Standard Operating Procedures (SOPs), process documentation, employee resources, and manager guides related to leave administration.
- Identify opportunities to automate leave administration processes and improve workflows through technology and AI-enabled solutions.
Total Rewards Operations
- Manage day-to-day operational administration of Total Rewards programs.
- Ensure accurate execution of benefit eligibility, life event processing, and vendor data feeds.
- Maintain operational calendars and annual Total Rewards project plans.
- Coordinate operational activities across Benefits, Compensation, Payroll, Finance, HRIS, and external vendors.
- Develop and maintain Standard Operating Procedures (SOPs) for all Total Rewards processes.
- Identify operational risks and recommend process improvements.
Process Improvement & Automation
- Evaluate existing workflows and identify automation opportunities.
- Design, document, and implement streamlined operational processes.
- Partner with HRIS and technology teams on system enhancements.
- Leverage AI and workflow automation tools to reduce manual effort.
- Create process maps and operational documentation.
Project Support
Support projects including
- Ongoing eligibility reviews for Fee for Service Clinicians
- Open Enrollment
- Annual compensation planning
- Vendor implementations
- Retirement plan transitions and audits
- Benefit program launches
- Compliance projects
- Mergers and acquisitions
Responsibilities include:
- Building project plans
- Managing timelines
- Coordinating stakeholders
- Tracking deliverables
- Managing risks
- Reporting project status
Data Analytics & Reporting
- Update and distribute operational dashboards and KPIs.
- Analyze utilization, enrollment, participation, and cost trends.
- Prepare reporting for leadership meetings
- Validate data integrity across HRIS, payroll, and vendor systems.
- Perform audits to identify discrepancies.
Systems Administration
- Testing system updates
- Configuration validation
- File transmission monitoring
- User acceptance testing
- Troubleshooting operational issues
- Documentation
Compliance Support
- ACA
- ERISA
- COBRA
- HIPAA
- IRS reporting
- Department of Labor requirements
- Annual plan notices
- Audit preparation
- Vendor compliance reviews
Vendor Management
Maintains oversight of the following:
- Monitoring service levels
- Coordinating implementations
- Managing issue resolution
- Supporting quarterly business reviews
- Tracking operational performance
- Monitoring contractual obligations
Documentation & Knowledge Management
Maintain
- SOPs
- Process maps
- Project documentation
- Communication templates
- Training materials
- Operational playbooks
- Knowledge base articles
Qualifications
Required
- Bachelor's degree in Human Resources, Business, Finance, Analytics, or related field
- 3–5 years of experience in Total Rewards, HR Operations, HRIS, Benefits,
- Compensation, or HR Analytics
- Strong Excel skills (pivot tables, XLOOKUP, Power Query preferred)
- Experience managing cross-functional projects
- Experience with HRIS platforms (Workday preferred)
- Strong analytical and problem-solving skills
- Excellent organizational and documentation skills
- Experience creating SOPs and process documentation
Preferred
- Experience with Leave of Absence administration and laws
- Experience with benefit administration systems
- Experience supporting compensation cycles
- Experience with AI-enabled workflow automation
- Experience with data visualization tools (Power BI, Tableau, Looker, etc.)
- SQL or reporting experience
- Healthcare industry experience
Core Competencies
- Project Management
- Operational Excellence
- Business Process Improvement
- Continuous Improvement
- Systems Thinking
- Data Analytics
- Documentation
- Customer Focus
- Collaboration
- Critical Thinking
- Attention to Detail
- Change Management
- Communication
- Adaptability
Success Measures (First Year)
The successful Total Rewards Operations Senior Analyst will:
- Develop and maintain SOPs for all major Total Rewards processes.
- Reduce manual administrative work through automation and process improvements.
- Deliver on-time execution of Open Enrollment and annual compensation programs.
- Improve data quality through regular audits and reconciliation.
- Create executive dashboards for Total Rewards metrics.
- Successfully support vendor implementations and operational projects.
- Establish consistent project management practices across the Total Rewards function.
- Serve as a trusted operational partner to HR, Finance, Payroll, and HRIS teams.
