Legal Assistant - Office Administrator

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Job Description:

  • Answer the phones
  • Handle client intakes and consultations from start to finish
  • Learn and work with Ohio’s unemployment compensation online systems as part of the intake process
  • Process mail and scan to the appropriate files
  • Prepare correspondence to be reviewed by the attorneys
  • Assemble discovery materials and exhibits for court and depositions
  • Maintain the attorneys’ and firm calendars and assist with calendar maintenance as needed
  • Handle electronic filings to and from courts
  • Get to know and build relationships with clients
  • Maintain and manage client and matter files, mostly electronic but some paper
  • Prepare engagement letters
  • Assist with billing, including receiving and logging retainers
  • Process credit card payments and deposit checks
  • Assist with collecting past-due invoices
  • Keep the office organized, comfortable, and functional by managing supplies and vendors

Requirements:

  • Preferably 3 years’ experience in an office environment, ideally a legal office
  • Proficient in a Windows environment and online/Cloud-based file management
  • Proficient in Word, Excel, PowerPoint, and Outlook
  • Highly detail-oriented and good organizational skills
  • Ability to multi-task, prioritize, and work independently
  • Excellent written and verbal communication
  • Excellent people skills
  • Experience with Clio a plus, but not required
  • Familiarity with employment law a plus, but not required
  • Familiarity with the unemployment compensation system a plus, but not required

Benefits:

  • Paid holidays
  • 401(k) with employer match after 1 year of employment
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