We’re a commercial real estate firm focused on healthcare and investment properties, looking for a reliable Virtual Assistant to support a variety of ongoing operational and marketing tasks.
This is a flexible, task-based role where assignments will vary, but all work will follow clear direction and examples.
What You’ll Be Doing
Tasks will vary, but will generally fall into these categories:
1. Data & Research
Build and maintain lists of commercial real estate brokers, tenants, and businesses
Research companies, contact information, and market data
Organize data into clean, usable Excel or Google Sheets
2. CRM / Pipeline Tracking
Track potential tenants, deals, and outreach efforts
Update spreadsheets with accurate and consistent information
Keep records organized and easy to reference
3. Outreach Support
Assist with sending emails or messages using provided templates
Help gather contact details for outreach campaigns
Track responses and engagement
4. Marketing & Content Support
Create simple listing flyers and brochures using Canva
Format and schedule social media posts (content will be provided or lightly edited)
Maintain consistency with branding and formatting
How This Role Works
Tasks will be assigned on an ongoing basis with clear instructions and examples
You are expected to execute efficiently and ask questions when needed
Over time, you will become more independent as you learn preferences and workflows
What We’re Looking For
Strong attention to detail (accuracy matters a lot)
Comfortable with Excel / Google Sheets
Familiar with Canva (or able to learn quickly)
Able to follow instructions and replicate existing formats
Good communication and responsiveness
Able to take initiative when direction is not 100% defined
Nice to Have (Not Required)
Experience in real estate, lead generation, or data research
Familiarity with platforms like LinkedIn, LoopNet, or Apollo
Basic understanding of marketing or social media posting
The goal is to take repeatable operational work off our plate so we can focus on higher-value activities like deals and client relationships.
