Executive Assistant (Job ID: KELKYL1)

IMPORTANT - Watch this quick Loom video on how to get hired:<br>https://www.loom.com/share/345f776084e642ba99c24aabe40a67a0<br>C1 ENGLISH LEVEL IS REQUIRED, THE SELECTED CANDIDATE WILL BE SPEAKING STRICTLY IN ENGLISH DURING THEIR WHOLE SHIFT.<br>PLEASE SUBMIT YOUR RESUME AND AUDIO RECORDING IN ENGLISH<br> <p><strong>JOB TITLE: </strong>Executive Assistant<br><strong>JOB ID: </strong>KELKYL1<br><strong>INDUSTRY:</strong> Business Consulting and Executive Coaching<br><strong>LOCATION: </strong>LATAM / South Africa / PH / Egypt<br><strong>JOB STATUS:</strong> Part Time (10–20 hours/week to start, with potential to scale to full-time)<br><strong>WORK SCHEDULE:</strong> Monday to Thursday, Flexible within Central Time Hours<br><strong>SALARY:</strong> $6 - $8 per hour<br><strong>TARGET START DATE: </strong>Within 30 days ideally</p><hr><h2>ROLE OVERVIEW</h2><h3>About the Client:</h3><p>The client is a growing boutique business consulting and executive coaching firm dedicated to helping small and medium-sized businesses (SMBs) scale, grow, and break through operational ceilings. They provide high-impact executive coaching, strategic planning facilitation, and fractional Chief Marketing Officer (CMO) services.</p><p>Because the Principal Consultant spends significant time traveling and delivering hands-on advisory services to clients, they are seeking a highly proactive, organized, and tech-savvy Executive Assistant (Virtual) to act as an operational backbone, eliminate administrative bottlenecks, and optimize business efficiency.</p><hr><h3>About the Role:</h3><p>As an Executive Assistant, your primary objective is to capture lost time, turn unstructured thoughts into organized business workflows, and manage both professional and personal logistics for the Principal. This is a highly collaborative, fast-paced role for someone who thrives on keeping things running smoothly behind the scenes.</p><hr><h2>Key Responsibilities</h2><p>Your day-to-day responsibilities will include:</p><ul><li><strong>Email & Communication Management:</strong> Act as a gatekeeper for incoming correspondences; monitor, triage, organize, and draft responses to keep the inbox running efficiently.</li><li><strong>Calendar Coordination & Scheduling:</strong> Proactively manage a complex, shifting calendar, ensuring client sessions, travel times, and administrative blocks are tightly coordinated.</li><li><strong>Executive Document & Agenda Prep:</strong> Take ad-hoc, verbal brain-dumps (often dictated via phone calls or voice notes from the road) and rapidly synthesize, format, and structure them into professional client agendas, notes, or action items.</li><li><strong>Client Coordination & Follow-Ups:</strong> Assist with seamless communication between the company and its executive clients, ensuring timely delivery of materials.</li><li><strong>Workflow & Process Organization:</strong> Maintain digital files, track project statuses, and continuously look for ways to optimize standard operating procedures.</li><li><strong>Personal Assistance:</strong> Manage miscellaneous personal tasks to support the Principal's daily life, such as ordering flowers for family milestones, checking sports game schedules for family members, and placing online grocery orders.</li></ul><hr><h2>Qualifications & Skills</h2><ul><li><strong>Exceptional Communication Skills:</strong> Near-native English fluency (both written and verbal) is required. You must have a very clear, professional accent and the ability to articulate thoughts professionally while grasping executive intent quickly.</li><li><strong>Proactive Mindset:</strong> You don't just wait for a task list; you anticipate administrative bottlenecks and solve them before they cause delays.</li><li><strong>High Technical Aptitude:</strong> Proficient with both Google Workspace and Microsoft 365 (Docs, Sheets, Slides, Gmail, Calendar).</li><li><strong>Software & Automation Savvy:</strong> Experience with Asana is highly sought after. Experience with or a strong willingness to master AI and automation tools (e.g., ChatGPT, Zapier) to build efficient workflows is a major plus.</li><li><strong>Adaptable & Fast-Paced:</strong> Comfortable working independently inside a fast-growing, dynamic consulting environment where priorities can shift rapidly.</li><li><strong>Remote Readiness:</strong> A reliable workspace with a high-speed internet connection, dependable computer hardware, and a robust power/internet backup solution to prevent downtime.</li></ul><hr><h2>Core Character & Personality Traits</h2><p>We are looking for a specific cultural and energetic fit. The ideal candidate will possess:</p><ul><li><strong>High Energy & Enthusiasm:</strong> A vibrant, positive personality. Someone who comes to work excited and brings great energy to the team.</li><li><strong>A Nurturing "Caretaker" Persona:</strong> A naturally supportive individual who genuinely cares about taking care of their people and protecting the Principal's time and peace of mind.</li><li><strong>Personable Yet Professional:</strong> While you must be professional when interfacing with executive clients, we prefer a warm, personable, and authentic individual over someone who is overly rigid or clinical.</li><li><strong>Self-Starter Drive:</strong> An autonomous worker who takes ownership of tasks and doesn't require constant hand-holding.</li></ul>