Company Secretary cum Deputy Compliance Officer

Role & responsibilities

Job Description

• Ensure compliance with the provisions of the Companies Act, 2013, SEBI (LODR) Regulations, and other applicable corporate laws and regulations.
• Act as Compliance Officer under SEBI Listing Regulations for the listed entity.
• Prepare, review, and file statutory forms, returns, reports, disclosures, and other filings with ROC, Stock Exchanges, SEBI, and other regulatory authorities within prescribed timelines.
• Maintain statutory registers, records, minutes books, and secretarial documentation.

• Independently conduct and coordinate Board Meetings, Committee Meetings, and General Meetings in compliance with applicable laws.
• Draft agenda papers, notices, resolutions, minutes, and supporting documents for Board and Committee Meetings.
• Ensure implementation and follow-up of Board decisions and action points.

• Manage and coordinate Annual General Meetings (AGM) and Extraordinary General Meetings (EGM).
• Prepare AGM presentations, Board reports, corporate governance reports, and shareholder communications.
• Handle shareholder grievances, investor correspondence, and liaison with Registrar & Share Transfer Agent (RTA).

• Ensure timely compliance under SEBI (LODR) Regulations including:

• Corporate Governance compliances

• Disclosure requirements

• Related Party Transactions

• Shareholding pattern filings

• Outcome and proceedings submissions

• Insider Trading compliances
• Coordinate with Stock Exchanges, Depositories, NSDL/CDSL, and regulatory authorities.

• Support implementation of best corporate governance practices and compliance frameworks.
• Assist in policy drafting, compliance monitoring, and internal governance processes.
• Coordinate with internal departments, statutory auditors, secretarial auditors, and legal advisors during audits and due diligence exercises.
• Exposure to corporate restructuring, investor relations, and governance practices.

• Qualified Company Secretary (Member of ICSI).
• Present experience of 5 to 6 year in a listed company is mandatory
• Strong exposure to SEBI Listing Regulations, Companies Act, and Secretarial Standards.
• Experience in independently conducting Board Meetings, Committee Meetings, and AGM proceedings.
• Experience in preparing presentations and documentation for shareholders and Board members.
• Good drafting, communication, presentation, and interpersonal skills.
• Ability to coordinate with senior management, regulators, auditors, and stakeholders effectively.
• Proficiency in MS Office and secretarial compliance platforms.